In CPSC’s Product Registry CSV, should “Manufacturer Is New?” be Y on every row?

How one manufacturer serves many rows

Trade parties — the manufacturer, each lab and the point of contact for test records — are stored once in a Product Collection, then referenced by a single field: a GLN or an Alternate ID CSV guide v3, p. 5. To create one inside the file, put “Y” in “Manufacturer Is New?”, “Lab {#} Is New?” or “POC Is New?”, and give a GLN or Alternate ID with every required field. Later references in the same file use that ID, with the “Is New?” field set to “N” or left blank p. 6.

What the Registry does with an “N” row

“Manufacturer Is New?” defaults to “N” when empty. On a row set to “N” or blank, any name, address or contact details are ignored, and the party matching the GLN or Alternate ID is attached to the certificate. Labs and the point of contact work the same way pp. 8–9.

Why not “Y” everywhere?

Alternate IDs must be unique within a Business Account, or a Product Collection depending on privacy settings, and two trade party entries cannot share a GLN p. 5. Since “Y” means a new trade party is being created p. 6, a second “Y” with the same ID would ask for a party that already exists; the guide does not say how the Registry handles that. When you update a certificate by CSV, CPSC says to set “Manufacturer Is New?” to “N” if it was “Y” in an earlier upload, unless you are changing the trade parties p. 4.

Parties already in your Product Collection

• Entered earlier, by hand or in another file? Do not mark it “Y” again: give its GLN or Alternate ID, and the address fields can be left out p. 8.
• You can add every trade party first in the Registry, under “Trade Parties”, and use only their IDs in the file p. 6.
• The import review screen shows errors before anything is imported, and “Cancel” imports nothing p. 4.